# Gigpie vs Tutorbase: Complete Comparison Gigpie vs Tutorbase for tutoring centers: verified August 2026 pricing, worked 1% vs 2% fee math, an 18-row feature table, and verdicts by use case. Canonical URL: https://gigpie.com/compare/gigpie-vs-tutorbase --- [Tutorbase](https://tutorbase.com) prices the way we do: no subscription, no seat fees, just a percentage, 1% when you create an invoice, as of August 2026. Gigpie charges a flat 2% of what you collect, which means Tutorbase wins the fee comparison at every revenue level, by half, and this page says so in the first paragraph instead of the last: the second percent is buying installment plans, email journeys, an AI phone agent, and Outlook coverage the first percent doesn't include. What's left to compare is whether that layer is worth double, and there the two platforms split along real lines: their WhatsApp pipeline against our SMS and email stack, and their leaner, cheaper product against our wider one. ## Quick Comparison | Feature | Gigpie | [Tutorbase](https://tutorbase.com) | | --- | --- | --- | | Pricing model | Flat 2% of collections | 1% of invoiced amounts | | Cost before you have revenue | Free until you collect revenue | Free until you invoice | | Monthly subscription or seat fees | None | None | | Package billing with live balances | Yes | Yes | | One hour balance shared across siblings | Yes | Not documented | | Family account with consolidated billing | Yes | Yes | | Installment plan builder | Yes | Not documented | | Payment methods | Card + ACH pay by bank | Card, cash, bank transfer, check | | Google Calendar | Push + conflict check | Two-way sync | | Outlook / Microsoft calendar | Push + conflict check | Not documented | | Kanban lead pipeline | Yes | Yes | | Two-way messaging channel | Email, SMS, calls in one inbox | WhatsApp inside Tutorbase | | Broadcast + journey email campaigns | Yes | Not documented | | AI phone agent for inbound calls | Yes | Not documented | | Automated payroll calculation | Yes | Yes | | Post-session feedback and review funnel | Yes | Not documented | | Migration of your existing data | Manual entry today | White-glove import at onboarding | | Native mobile app | No | No | The Tutorbase column reflects tutorbase.com's pricing, billing, scheduling, payroll, and students pages as of August 2026. "Not documented" means their public pages don't answer the question either way, so those rows count for neither side. ## Pricing: What Each Percent Buys ### Tutorbase The platform is free to use. Tutorbase charges 1% when you create an invoice through it, with no monthly subscription, no per-student charge, and no credit card required to sign up (tutorbase.com/pricing, August 2026). Their own worked examples: $10 on $1,000 of monthly invoices, $50 on $5,000, $100 on $10,000. Payment processing fees pass through from the processor separately, and onboarding is a three-week hands-on window with no contract at the end of it. ### Gigpie A flat 2% of what you collect. No seat fees, no student caps, and nothing owed until you collect revenue. Processing fees are separate here too, and identical in kind, because both platforms run their payments on Stripe. One collection-side difference: Gigpie also offers pay by bank on Stripe ACH at 0.8% capped at $5 per transaction, which cuts processing costs on large package invoices. > **There is no break-even.** Against flat-fee competitors we publish the crossover point where 2% starts losing. Against Tutorbase there isn't one: 1% of any number is half of 2% of it. At $5,000 a month, Tutorbase's fee is $50 and Gigpie's is $100. At $20,000, it's $200 against $400. At $60,000, $600 against $1,200. The gap is the price of everything Gigpie includes that Tutorbase doesn't, and the rest of this page itemizes exactly that, so you can judge the trade at your own numbers. The two percentages also sit on slightly different bases. Tutorbase's 1% applies when an invoice is created; Gigpie's 2% applies when billed money arrives. On a roster that pays every invoice, the same dollars flow through both bases and the comparison is exactly what it looks like. We flag the difference because "percent of invoiced" and "percent of collected" are not interchangeable in bookkeeping terms, not because it changes the verdict on the fee line itself: Tutorbase's is lower at every volume, which makes the next question the one that decides. So the useful question is what each platform includes for its percent. Tutorbase's 1% covers scheduling, package billing, a white-labeled portal, payroll calculation, and a WhatsApp lead pipeline. Gigpie's 2% covers a comparable core, then adds the layer around it: broadcast and journey email campaigns, an AI phone agent that picks up when nobody at the desk can, a feedback funnel that turns completed sessions into public reviews, installment plans, and Outlook coverage alongside Google. At $20,000 a month, that layer is what the $200 gap buys. If you'd use none of it, take the 1%. ## What Tutorbase Does Well All of this is documented on Tutorbase's own pages as of August 2026, and one item corrects a mistake in an earlier version of this page. Package billing is first-class: 5, 10, or 20-lesson packages, balances that update in real time as lessons complete, low-balance renewal alerts, and late-cancellation fees that calculate themselves onto the next invoice. An earlier version of this comparison scored Tutorbase's package billing as partial. That was wrong, and the table above now shows it as fully supported. Google Calendar sync is genuinely two-way: a teacher's personal appointments block their Tutorbase availability automatically, and Tutorbase lessons appear in Google Calendar. Payroll is calculated rather than merely reported. Every finalized lesson adds to the teacher's payout statement at their configured rate, across hourly, per-lesson, revenue-share, and salaried models, with overtime multipliers and weekend or subject premiums. A human still reviews and approves statements before anyone is paid, and payouts export to an external payroll system rather than moving money directly, which is the same shape Gigpie's payroll takes. The CRM runs on WhatsApp: an embeddable widget captures leads around the clock, a Kanban pipeline tracks them from first contact to enrolled, and two-way WhatsApp conversations happen inside Tutorbase instead of on a teacher's personal phone. Onboarding is done for you; Tutorbase advertises that "we import everything for you," with most centers described as fully operational within two weeks. The company states it serves 500+ tutoring centers. That's a self-reported figure with no independent audit we could find, but nothing we found contradicts it either. ## Where Gigpie Goes Further Start with the family. In Gigpie, a package belongs to the household: one purchase, one pool of hours, and any student in the family draws from it, whether two kids share a math tutor or see different coaches for different subjects. Tutorbase documents [Family Accounts](https://tutorbase.com/features/students) that link multiple students to one payer, with consolidated invoices and automatic family discounts, which is real and useful. What its pages don't document is a single prepaid balance shared across siblings, so the table lists that row as not documented rather than claiming they can't do it. Then the acquisition layer. Leads from your website forms and ad campaigns land in a pipeline next to the ones that arrive by text, because an SMS from an unknown number becomes a lead automatically. Email, SMS, and call history thread into one inbox. Campaigns run as one-off broadcasts or multi-step journeys. The AI phone agent answers the inbound call you can't and leaves you the recording and transcript. And after every completed session, the family gets a rating request; the reputation report routes your five-star (widenable to four in settings) responses toward your Google, Trustpilot, or Thumbtack review links. None of this appears on Tutorbase's public feature pages as of August 2026. Two caveats in Tutorbase's favor, so you don't discover them later. Gigpie covers both Google and Outlook calendars, but the integration pushes sessions out and checks for conflicts at booking time; it doesn't watch for edits made directly in the external calendar the way Tutorbase's two-way Google sync does. And Gigpie has no WhatsApp integration at all. If your families run their lives on WhatsApp, that isn't a row in a table. It's the decision. ## Verdict by Use Case ### You want the lowest fee, and the core covers your needs Tutorbase. It will always cost half, and its core is no loss leader: package billing, two-way Google sync, calculated payroll, and a lead pipeline are all real. A center that needs software for tutoring operations and nothing beyond them has no arithmetic reason to pay the second percent. ### Your families communicate on WhatsApp Tutorbase again. It has dedicated language-school positioning and WhatsApp built into lead capture and messaging, while Gigpie's channels are SMS, email, and phone through your connected provider, a fit for North American rosters. No Gigpie feature offsets a channel mismatch with the parents who pay you. ### You run a multi-educator business on email, SMS, and phone Gigpie. One balance serves the whole household, installment plans and autopay carry the big packages, journeys follow up on every lead, the AI agent covers the phone while your coaches teach, and completed sessions keep feeding your review pages. At this size, the extra percent usually replaces tools and admin hours you're already paying for. ## Migrating From Tutorbase Two facts to collect before you plan anything. First, Tutorbase publicly documents white-glove imports into Tutorbase, but we could not find any page describing self-serve export of your live data out of it, as of August 2026. Email their team and ask exactly what they'll hand you: students, schedules, payments, and package balances, in what format. Second, Gigpie has no Tutorbase-specific importer today, and no automated importer for any outside platform, so the move in is manual entry from whatever Tutorbase hands you. A Tutorbase move therefore means manual re-entry: families first, then packages with their remaining hours, then coach assignments and upcoming sessions. How long that takes depends directly on how many families you bring over, because there's no upload to shortcut it. Session history and old invoices stay behind in whatever export Tutorbase gives you. Moving the other way is easier, and it's fair to say so: if you were switching to Tutorbase, they advertise doing the import for you. ## Frequently Asked Questions ## FAQ **Q:** Is Tutorbase really free? **A:** The platform is, yes. Tutorbase charges no subscription and no per-student fee; you pay 1% when you create an invoice through it, plus standard payment processing, as of August 2026. At $10,000 a month in invoices, that's $100. It's a usage fee, not a free tier with a paywall behind it. **Q:** Is Gigpie ever cheaper than Tutorbase? **A:** On platform fees, no. Two percent of collections is double 1% of invoices at every revenue level, so there's no break-even point to hunt for. The doubled fee includes the layer Tutorbase's pages don't document: installment plans, broadcast and journey campaigns, an AI phone agent, Outlook alongside Google, and one balance siblings share. If that layer replaces tools you pay for separately, the higher percent can still be the smaller total. **Q:** What's the difference between 1% of invoices and 2% of collections? **A:** The base. Tutorbase's fee triggers when you create an invoice; Gigpie's applies when billed money comes in. For a business where invoices reliably get paid, the same dollars flow through both. The distinction matters for bookkeeping, not for picking a winner. **Q:** Does Tutorbase support package billing? **A:** Yes, fully: flexible package sizes, real-time balance tracking, low-balance renewal alerts, and per-hour, per-lesson, or package pricing, per its billing page as of August 2026. We'd previously scored it as partial, which understated it. **Q:** Can siblings share one package balance in Tutorbase? **A:** Not documented. Tutorbase's Family Accounts link multiple students to one payer with consolidated invoicing and family discounts, but its pages don't describe one prepaid hour pool shared across siblings. In Gigpie, every package belongs to the family, so sharing is the default rather than a setting. **Q:** Does Tutorbase sync with Outlook calendars? **A:** Its scheduling page documents two-way Google Calendar sync only, as of August 2026; Outlook isn't mentioned. Gigpie covers both Google and Outlook, pushing sessions out and checking for conflicts at booking time rather than continuously syncing. **Q:** Does Tutorbase have a mobile app? **A:** No native app: App Store and Google Play searches turn up no Tutorbase listing as of August 2026. Its 'branded app' is a white-labeled web portal at app.tutorbase.com. Gigpie is the same: responsive web in any mobile browser, no download. **Q:** How does payroll compare between the two? **A:** Similar shape, different rate models. Tutorbase rolls finalized lessons into payout statements across hourly, per-lesson, revenue-share, and salary models with overtime and premiums; you review, approve, and export to your payroll system. Gigpie runs payroll in pay groups on a schedule and exports CSVs, including a Justworks timecard. Neither platform moves money to teachers itself. **Q:** Does Gigpie have WhatsApp messaging like Tutorbase? **A:** No. Gigpie's channels are email, SMS, and calls, unified in one inbox, with an AI agent on the phone line. Tutorbase's two-way WhatsApp messaging and lead-capture widget have no Gigpie equivalent. If WhatsApp is how your families communicate, weight that heavily. **Q:** How do I migrate from Tutorbase to Gigpie? **A:** Manually, today. Ask Tutorbase what data they'll export for you first, since self-serve export isn't publicly documented. Then re-enter families, packages with remaining balances, and schedules in Gigpie. Session history and past invoices stay in whatever files you receive. **Q:** Are card processing fees extra on both platforms? **A:** Yes. Both run payments through Stripe, and processing costs pass through on top of the platform percentage in both cases. Gigpie also offers ACH pay by bank at Stripe's 0.8% rate capped at $5 per transaction, which trims processing costs on large package invoices. **Q:** How established is Tutorbase? **A:** Tutorbase states it serves 500+ tutoring centers worldwide. That's the company's own published figure; we found no independent audit of it, so treat it the way you'd treat any vendor's number: plausible, unaudited. Its public feature pages are detailed and current, for what that's worth. **Q:** What does Gigpie's 2% include that Tutorbase's 1% doesn't? **A:** Broadcast and journey email campaigns, an AI phone agent with recordings and transcripts, a post-session feedback funnel that routes happy families to review sites, an installment plan builder, and Outlook calendar coverage. Tutorbase's public feature pages don't cover any of that as of August 2026. **Gigpie is free until you collect revenue Then one flat 2% covers everything on this page: scheduling, family billing, campaigns, the AI phone agent, and payroll runs. No seat fees, no tiers.** [Get started free](/register) ## Related Resources - [Family Management](/features/family-management) - What changes when the package belongs to the household instead of the student. - [Tutorbase Alternatives](/alternatives/tutorbase-alternatives) - Four more options, for teams where the 1% fee isn't the whole story. - [Choosing Tutoring Software](/blog/choosing-tutoring-software) - A decision framework that names the cases where competitors win.