# How to schedule an appointment for a student as a coach

Book tutoring appointments for students. Select packages, choose meeting lengths, and set up one-time or recurring bookings.

Canonical URL: https://gigpie.com/docs/how-tos/coaches/schedule-a-session

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## Overview

As a coach, you can book appointments directly for students in families under your care. This is useful when coordinating schedules over email, phone, or in person. The booking process ensures the family has available package hours and helps find times that work for both the coach's availability and the student's schedule.

## One-time vs. recurring appointments

One-time appointments work well for intensive test prep, makeup meetings, or trial lessons. Regular bookings help students build consistent learning habits with weekly or bi-weekly meetings. When setting up recurring appointments, you can specify how many to create or set an end date.

## Package selection matters

Always verify which package the booking is against. Families often have multiple packages for different subjects or students. Check the package balance to ensure sufficient hours remain. Each appointment will deduct from the package's available hours.

## Tips for successful scheduling

- Coordinate with families beforehand to confirm availability
- Build in buffer time between back-to-back appointments
- Consider the student's school schedule and time zone
- Set up recurring bookings to reduce overhead
- Add notes or topics in the booking details

## Steps


### Step 1: Navigate to Book Session

Click on Book Session in the navigation menu to access the scheduling page.

![Book Session page showing the Select a Family step](https://gigpie.com/how-tos/coaches/schedule-a-session/01-navigate-to-book-session.png)



### Step 2: Select a family

Choose the family you want to book a session for.

![Select a Package screen after choosing a family](https://gigpie.com/how-tos/coaches/schedule-a-session/02-select-a-family.png)



### Step 3: Select a package

Choose the package with available hours for the student.

![Choose session length step with the student and duration options](https://gigpie.com/how-tos/coaches/schedule-a-session/03-select-a-package.png)



### Step 4: Choose meeting length

Select the duration based on the package options.

![How would you like to schedule step with one-time and recurring options](https://gigpie.com/how-tos/coaches/schedule-a-session/04-choose-session-length.png)



### Step 5: Pick one-time or recurring

Choose whether this is a single session or a recurring series. Recurring sessions can repeat weekly, bi-weekly, or on a custom pattern.

![Select a date calendar step](https://gigpie.com/how-tos/coaches/schedule-a-session/05-pick-recurrence.png)



### Step 6: Pick a date

Select the date from the available calendar.

![Choose a recurring time step listing available start times](https://gigpie.com/how-tos/coaches/schedule-a-session/06-pick-a-date.png)



### Step 7: Choose a start time

Select an available time slot for the appointment.

![Set up recurring schedule step with frequency, repeat days, and end condition](https://gigpie.com/how-tos/coaches/schedule-a-session/07-choose-a-start-time.png)



### Step 8: Configure Recurring Schedule (optional)

For recurring series, set the frequency, which days it repeats on, and when it should end (after a number of sessions or on a specific date). Skip any date you won't be available, then continue to review.

![Confirm Your Session review screen with package hours and selected schedule](https://gigpie.com/how-tos/coaches/schedule-a-session/08-configure-recurring-schedule-optional.png)



### Step 9: Confirm the booking

Review the details and click Confirm & Book to schedule the appointment.

![Confirm Your Session review screen with the Confirm and Book button highlighted](https://gigpie.com/how-tos/coaches/schedule-a-session/09-confirm-the-session.png)





## Related Guides

- [How to update calendar availability](/docs/how-tos/coaches/update-calendar-availability) - Manage your scheduling availability
- [How to connect your Google Calendar](/docs/how-tos/coaches/connect-google-calendar) - Sync your calendar to manage availability
- [Smart Scheduling](/features/smart-scheduling) - How Gigpie's scheduling engine works