Gigpie vs Teachworks: Which is Right for Your Tutoring Business?

Teachworks has been serving tutoring businesses since 2011, making it one of the more established players in the space. Gigpie is newer but built with modern technology and workflows. Let's compare them side by side.

Quick Comparison

Pricing Comparison

Gigpie Pricing

Transaction-based model:

• Starter: 5% platform fee (up to 5 coaches)
• Growth: 2.5% platform fee (unlimited coaches)
• Enterprise: Custom pricing

You only pay when you collect payment. No monthly minimums.

Teachworks Pricing

Subscription-based model:

• Starter: $59/month (1-3 users)
• Pro: $129/month (4-10 users)
• Premium: $199/month (11-25 users)
• Enterprise: Custom pricing (25+ users)

All plans charge per active tutor beyond the included number.

Key Differences

1. User Experience

Gigpie was built in 2025 with modern design:

• Fast, responsive interface
• Clean visual design
• Intuitive navigation
• Minimal training needed

Teachworks has evolved over 13+ years:

• Feature-rich but can feel cluttered
• More traditional interface
• Steeper learning curve
• Comprehensive documentation to help

2. Getting Started

Gigpie:

• Sign up and start in under 30 minutes
• Import families via CSV
• Simple package setup
• Go live in days

Teachworks:

• More complex initial setup
• Extensive configuration options
• Typically takes 1-2 weeks to fully configure
• More customization possibilities

3. Parent Experience

Gigpie's parent portal focuses on simplicity:

• Clean booking interface
• Real-time balance visibility
• Progress notes front and center
• Mobile-friendly design

Teachworks portal offers more features:

• Document storage and sharing
• Detailed invoicing history
• More communication options
• Greater customization

4. Scheduling

Both platforms offer solid scheduling, but with different approaches:

Gigpie:

• Real-time availability matching
• Smart coach suggestions
• Automatic conflict detection
• Calendar sync (Google/Outlook)

Teachworks:

• Comprehensive scheduling rules
• Recurring session templates
• Room/location management
• Advanced availability controls

5. Payment Processing

Gigpie:

• Stripe only
• Automatic payment collection
• One-click setup
• Modern payment methods (Apple Pay, etc.)

Teachworks:

• Multiple payment processors
• Manual and automatic collection
• More invoicing options
• Check and cash tracking

Pros and Cons

Gigpie Pros

• Beautiful, modern interface
• Fast setup and onboarding
• Transparent percentage-based pricing
• Excellent for new tutoring businesses
• Strong parent portal experience

Gigpie Cons

• Newer platform (less feature depth)
• No mobile app yet
• Limited payment processor options
• No built-in SMS

Teachworks Pros

• 13+ years of development
• Comprehensive feature set
• Mobile apps available
• Built-in video conferencing
• SMS messaging included
• More payment options

Teachworks Cons

• Dated interface in some areas
• Steeper learning curve
• Higher fixed costs for smaller businesses
• Can feel overwhelming for simple needs

Feature Deep Dive

Reporting and Analytics

Gigpie:

• Real-time revenue dashboard
• Coach utilization metrics
• Package consumption tracking
• Basic financial reports

Teachworks:

• Extensive reporting suite
• Custom report builder
• Tax reporting features
• More financial depth

Integrations

Gigpie:

• Google Calendar sync
• Microsoft Outlook sync
• Stripe payments
• API access (Enterprise plan)

Teachworks:

• QuickBooks integration
• Zoom integration
• Google Workspace
• Multiple payment processors
• More third-party connections

Customer Support

Gigpie:

• Email support (all plans)
• Launch success manager (Growth plan)
• Priority support (Growth/Enterprise)
• Growing knowledge base

Teachworks:

• Email support
• Phone support (higher plans)
• Extensive documentation
• Video tutorials
• Active user community

Who Should Choose Gigpie?

Gigpie is ideal if you:

• Value modern, intuitive design
• Want to start quickly
• Prefer percentage-based pricing
• Run a growing tutoring business
• Prioritize parent experience
• Don't need extensive customization

Who Should Choose Teachworks?

Teachworks is better if you:

• Need comprehensive features out of the box
• Want mobile apps for tutors
• Require built-in video conferencing
• Need advanced reporting
• Prefer fixed monthly pricing
• Want maximum customization options

Migration from Teachworks

Switching from Teachworks to Gigpie is straightforward:

1. Export your data from Teachworks
2. Import to Gigpie (we help with this)
3. Configure packages (usually takes 30 minutes)
4. Test with your team (parallel running supported)
5. Go live (typically within 1 week)

The Verdict

Both platforms can successfully run a tutoring business. Your choice depends on priorities:

• Choose Gigpie for modern design, quick setup, and simple pricing
• Choose Teachworks for comprehensive features and maximum customization

Many businesses find Gigpie's simplicity refreshing after years of complex software, while others prefer Teachworks' feature depth.

Frequently Asked Questions