Gigpie vs Teachworks: Which Is Right for Your Tutoring Business?
Compare Gigpie and Teachworks with verified August 2026 pricing. Worked cost math at three revenue levels, honest verdicts by use case, and a migration path.
Teachworks has been running tutoring back offices since 2014: scheduling, invoicing with autopay, payroll calculated from the calendar, and a client portal, with unlimited tutors and students on every plan. Gigpie handles that back office too, then adds what usually lives in other tabs: a CRM with campaigns and journey automations, a rating request after every session that feeds your Google and Trustpilot reviews, and billing that treats the family, not the student, as the account. The two pricing models differ more than the feature lists do. Teachworks meters by the lesson and is usually the smaller software bill; Gigpie charges a flat 2% of collections and is priced to replace more than one tool.
Quick Comparison
| Feature | Gigpie | Teachworks |
|---|---|---|
| Pricing model | Flat 2% of collections | Base fee + per-student-lesson |
| Cost before you have revenue | Free until you collect revenue | 21-day trial, then paid |
| Unlimited students and tutors | Yes | Yes |
| Online payments | Stripe (cards + ACH) | Stripe (cards + ACH, US) |
| Auto-charge saved cards | Yes | Yes |
| Prepaid hour packages | Yes | Yes |
| Installment plan builder | Yes | Not documented |
| Hour balance shared across siblings | Yes | Not documented |
| Google Calendar sync | Push + conflict check | Two-way (paid add-on) |
| Outlook / Microsoft calendar | Push + conflict check | One-way feed |
| Parent portal: schedule, invoices, notes | Yes | Yes |
| Parent self-serve booking and cancellation | Built in | Paid add-ons |
| CRM with campaigns and journeys | Yes | No |
| Post-session feedback and review funnel | Yes | No |
| Automated payroll calculation | Yes | Yes |
| QuickBooks integration | No | Yes |
| Public API | No | Growth tier and up |
| Native mobile app | No | No |
The Teachworks column is built from teachworks.com's own pricing, feature, add-on, and contact pages as of August 2026. Where a cell reads "Not documented," Teachworks' public materials don't confirm the capability either way, so treat it as an open question rather than a no.
Pricing
Gigpie
Gigpie's only platform fee is 2% of what you collect. There are no base fees, no seat fees, and no per-lesson charges, and nothing is due until you collect revenue. Stripe's card processing costs are separate, as they would be anywhere.
Teachworks
Teachworks prices every tier as a monthly base fee plus a per-student-lesson charge: Starter is $16.49 plus $0.32 per lesson, Growth is $47.99 plus $0.189, and Premium is $187.99 plus $0.065, as of August 2026. Every tier includes unlimited students, teachers, and user accounts, so adding a tutor never raises the bill. Premium covers the first five branch locations, with extra branches at $35 a month each. An earlier version of this page showed Teachworks as $59 to $199 a month with per-tutor fees. That was wrong twice over: the real prices are lower, and no tier charges by seat.
What each model costs at three revenue levels. Assume one-to-one lessons averaging $60, so a month's lesson count is collections divided by 60; swap in your own rate and the shape holds. A small practice collecting $3,000 a month runs about 50 lessons: Teachworks Starter costs $32.49, Gigpie $60. A center collecting $20,000 runs about 333 lessons: Teachworks Growth costs $110.93, Gigpie $400. A large operation collecting $60,000 runs about 1,000 lessons: Teachworks Growth costs $236.99, Gigpie $1,200. The cost curves cross near $1,100 a month in collections: below that Gigpie costs less, above it Teachworks does.
Two honest footnotes to that math. Teachworks' meter counts lessons, not dollars, so raising your rates raises Gigpie's fee and leaves Teachworks' bill unchanged. And if the software subscription is the only line item you're comparing, Teachworks wins at almost any healthy volume. Gigpie's 2% is priced against a wider ledger: an email tool, a review-request tool, calls going to voicemail mid-session, and the payroll spreadsheet nobody enjoys reconciling. If none of those problems are on your books, Teachworks is the rational buy.
The Case for Teachworks
Twelve years of tutoring-specific development shows up in billing depth. Teachworks bills per hour, flat-fee, or through prepaid hour packages, auto-charges saved cards, can bulk-apply payments across invoices, and has an Invoice Autopilot add-on that generates invoices on a schedule. Payroll pulls tutor hours straight from the calendar, with wage tiers so different tutors can earn different rates for the same service. It connects to QuickBooks Online, and its 2-Way Sync for Google Calendar add-on is real bidirectional sync, which Gigpie doesn't match. Growth and Premium plans include API access. Support is live chat plus a 24/7 AI agent and a deep knowledge base, with humans available weekdays 9 to 5 Eastern. All of this is verified on Teachworks' own pages as of August 2026.
The trade-off is how much of the product ships as optional add-ons. Client self-serve booking requires the Lesson Requests add-on or a Website Booking Plugin, cancellation requires the Customer Cancellation add-on, and the Google sync above is itself a paid add-on with its own trial. Outlook users get a one-way calendar feed, not sync. There is no native mobile app, and the top-voted request on Teachworks' public feedback board, an app, is marked "Not planned" as of August 2026. No phone number is published for support, and Stripe is the only payment processor with a native integration; PayPal and Square are reachable only through Zapier.
The Case for Gigpie
Gigpie's billing unit is the family. A package belongs to the household, and any student in it draws from the same hour balance, so when two siblings see two different tutors, the parent still gets one number for hours remaining. Teachworks has family accounts with consolidated billing and separate guardian logins, but its public materials don't say whether one package's hours can be shared across siblings, so we won't claim they can't. In Gigpie there is nothing to enable, because every package already works this way.
The other difference is what happens outside the calendar. Gigpie includes a CRM that captures leads from your forms and ad campaigns into a pipeline board, and a unified inbox that threads email, SMS, and calls together. Campaigns run as one-off broadcasts or multi-step journey automations. An AI phone agent can pick up inbound calls and leave you a recording and transcript, and a text from an unknown number becomes a lead automatically. After every completed session, the family gets a feedback request, and the reputation report routes your 4- and 5-star responses toward Google, Trustpilot, and Thumbtack review links. Nothing in Teachworks' documented feature set covers this ground as of August 2026; its communication tools center on automated reminders.
In the other direction: Gigpie has no QuickBooks integration, no public API, calendar integration that pushes and conflict-checks rather than fully syncing, and email-only support.
Verdict by Use Case
An established center watching the software line item
Teachworks. At $60,000 a month in collections, the bill is roughly $237 against Gigpie's $1,200, and the gap only widens from there. Add QuickBooks and API access, and a center that already has its marketing and bookkeeping stack sorted has little reason to pay 2%.
A family-heavy practice where siblings share hours
Gigpie. The shared family balance is the default, the parent portal handles booking, cancellation, balances, and full progress notes without add-ons to enable, and installment plans with autopay are built into the package flow. On Teachworks, assembling the equivalent parent experience means turning on several add-ons, and shared sibling balances aren't documented at all.
A business that spends money to grow
Gigpie. Leads from ads and forms land in a pipeline, journeys nurture them, the AI phone agent catches calls you'd otherwise miss, and the feedback funnel compounds your review count month over month. Teachworks has no documented offering in this lane as of August 2026, so running it means paying for and stitching together separate tools.
Migrating From Teachworks
Getting data out: Teachworks pages and reports download to Excel or CSV, so student lists, contact details, and lesson summaries can come out as spreadsheets. A full-account export is not documented as of August 2026, so before committing in either direction, ask Teachworks support exactly what you can pull.
Getting data in: Gigpie has no Teachworks-specific importer today, which means a Teachworks switch is manual re-entry of families, packages with remaining hours, and schedules. Creating a family, its package, and a coach assignment takes one screen in Gigpie, which keeps re-entry moving, but the total time still climbs with your roster size. Session history and past invoices stay behind in Teachworks. Since Teachworks bills monthly and states you can cancel any time, a low-risk path is to keep it running for one final billing month as your archive while you rebuild in Gigpie.
Frequently Asked Questions
Is Teachworks cheaper than Gigpie?
At most revenue levels, yes. Assuming $60 one-to-one lessons, a center collecting $20,000 a month pays Teachworks about $111 on its Growth tier and Gigpie $400. Gigpie is the cheaper line item only below roughly $1,100 a month in collections. The 2% pays for scope, like the CRM, campaigns, and feedback funnel, rather than a lower bill.
How does Teachworks pricing work in 2026?
Three tiers, each a monthly base fee plus a per-student-lesson charge: Starter at $16.49 plus $0.32 per lesson, Growth at $47.99 plus $0.189, and Premium at $187.99 plus $0.065, as of August 2026. Every tier includes unlimited students, teachers, and user accounts. Older comparisons showing $59 to $199 seat-based tiers, including an earlier version of this page, are wrong.
Does Teachworks have a mobile app?
No. There is no Teachworks app in the Apple App Store or Google Play, and the most-upvoted request on its public feedback board, a mobile app, is marked 'Not planned' as of August 2026. Gigpie has no native app either; both products run in a mobile browser.
Does Teachworks offer a free trial? What about Gigpie?
Teachworks offers a 21-day free trial, and individual Pro add-ons carry their own three-week trials, as of August 2026. Gigpie skips the countdown entirely: it is free until you collect revenue, and the 2% applies only to money you actually collect.
Does Teachworks sync with Google Calendar and Outlook?
Teachworks sells a 2-Way Sync for Google Calendar add-on that is genuinely bidirectional, and a separate Calendar Feeds add-on that publishes one-way to Outlook, Apple Calendar, and others, as of August 2026. Gigpie pushes sessions to both Google and Outlook calendars and checks them for conflicts at booking time, but it doesn't watch for edits made directly in the external calendar.
Can parents book or cancel lessons themselves in Teachworks?
Yes, with the right add-ons enabled: Lesson Requests lets clients request lessons with their tutors, the Website Booking Plugin takes bookings from your website, and Customer Cancellation lets clients cancel upcoming lessons. In Gigpie, booking and cancellation are part of the base parent portal, and a parent can add a new student in the middle of booking.
Can siblings share one package of hours?
In Gigpie, yes, and it's the default rather than a setting: every package belongs to the family, and any student in the household draws from the same balance. Teachworks supports family accounts with consolidated billing and multiple guardian logins, but whether one package's hours can be shared across siblings isn't documented publicly as of August 2026.
How does each platform handle tutor payroll?
Both calculate pay automatically. Teachworks pulls tutor hours from its calendar and supports wage tiers, so different tutors can earn different rates for the same service. Gigpie runs payroll in pay groups with an approval step, then exports CSVs, including a Justworks timecard, for your payroll processor. Gigpie does not transfer money to tutors itself; the run ends in files for your processor.
Which payment processors does each platform support?
Stripe, on both sides. Teachworks integrates Stripe for cards and US ACH; PayPal and Square are reachable only through Zapier automations, not native integrations, as of August 2026. Gigpie is also Stripe-native, with cards and pay-by-bank ACH.
Does Teachworks include a CRM or marketing tools?
No. Teachworks' communication features center on automated email and SMS reminders, and no CRM pipeline, campaign builder, or review-generation tooling appears in its documented feature set as of August 2026. Gigpie includes lead capture from forms and ads, a pipeline board, a unified inbox for email, SMS, and calls, broadcast and journey campaigns, an AI phone agent, and a post-session feedback funnel.
How do I migrate from Teachworks to Gigpie?
Plan on manual re-entry. Teachworks pages and reports download to Excel or CSV, so contact and lesson data can come out as spreadsheets, but no full-account export is documented as of August 2026. Gigpie has no automated importer for Teachworks data, so families, packages with remaining hours, and schedules are re-entered by hand. Session history and old invoices stay in Teachworks.
What support does each platform offer?
Teachworks offers live chat, a 24/7 AI support agent, and a large knowledge base, with human support weekdays 9am to 5pm Eastern; no phone number is published as of August 2026. Gigpie offers email support. Neither platform gives you a number to call.
Is Gigpie's 2% charged on top of Stripe's processing fees?
Yes. Stripe's processing fees apply on either platform, since they are the cost of accepting cards rather than something a vendor waives. The 2% of collections is Gigpie's only platform fee, with no base fee, seat fee, or per-lesson charge, and nothing due until you collect revenue.
Does Gigpie integrate with QuickBooks?
No. Teachworks has a QuickBooks Online integration; Gigpie does not, and there is no public API to build one yourself today. Gigpie's accounting hand-off is CSV exports, including payroll files. If your bookkeeping runs through QuickBooks, score this one for Teachworks.
One system instead of a stack
Family billing, scheduling, CRM, campaigns, and payroll for a flat 2% of collections. Free until you collect revenue.
Get started freeRelated Resources
- Family Management - What changes when the household, not the student, owns the package and its hour balance.
- Parent Portal - Booking, cancellation, balances, and progress notes with nothing extra to enable.
- Teachworks Alternatives - Four more ways off the per-lesson meter, if Gigpie isn't the one that fits.