Everything you need to run your education business
Replace scattered spreadsheets and apps with a single workspace designed for how tutoring and coaching businesses actually operate.
Most education businesses piece together scheduling tools, payment processors, spreadsheets, and messaging apps. This patchwork creates friction, data silos, and wasted time. Gigpie unifies family management, scheduling, billing, and communication in one platform built specifically for how tutoring centers, coaching agencies, and enrichment programs work. Every feature is designed around the unique needs of education businesses: package-based billing, family relationships, session notes, and progress tracking all work together seamlessly.
Whether you're managing a team of educators across multiple subjects, coordinating family schedules with multiple students, or tracking the financial health of your education business, Gigpie provides the tools you need without the complexity of enterprise software or the limitations of generic scheduling apps. Each feature connects to the others, eliminating duplicate data entry and ensuring your entire team works from the same information.
Platform Features
Family Management Hub
Track household details, student goals, learning preferences, and package balances. Every interaction is informed by complete context.
Smart Scheduling
Real-time availability, automatic session reminders, educator assignments, and calendar sync. No more scheduling conflicts.
Video Conferencing
Paste any meeting link, Zoom included. Google Meet and Microsoft Teams links attach automatically via connected calendars.
Practice Studio
Author, review, and publish your own practice questions, or import from tracked sources. Assign timed or untimed sets and score every attempt.
Flexible Billing
Fixed-hour packages, installment plans, and autopay. Parents check out from a link with a six-digit code, no account required.
Pay by Bank
ACH at 0.8% capped at $5, with instant bank sign-in for parents. One switched payment saves more than the platform fee costs.
In-Person Operations
Room boards, a walk-in queue, and a one-use payment QR that turns a drop-in into a paid enrollment before they leave the desk.
Referral Program
Every family gets a shareable link. Referrals track from click to paid package, and you approve each credit before it spends.
Business Analytics
Track revenue, educator utilization, package consumption, and growth trends. Make informed decisions with real-time insights.
Reputation & Reviews
Automatic post-session star ratings, five-star routing to your Google or Trustpilot page, and instant alerts when a rating comes in low.
CRM & Marketing Automation
Capture leads from forms and texts, track them on a pipeline board, and follow up automatically with branching email journeys.
AI Phone Agent
An AI agent answers missed calls and transcribes voicemail, so every call and text leaves a written record on the lead's timeline.
Parent Portal
Give families a secure space to book sessions, view progress notes, check balances, and stay connected with educators.
Educator Payroll
Track educator earnings, generate payroll reports, and ensure accurate compensation based on sessions delivered.
Session Reminders
Text and email reminders 28 hours and 1 hour before every session, from your own business number once connected.
Learn how to use these features
Step-by-step guides to get your team up and running quickly.
Ready to streamline your operations?
See how Gigpie can help your tutoring or coaching business run more efficiently.