How to connect your Google Calendar as a coach

Overview

Use this guide to connect your Google Calendar. This will sync your tutoring sessions to your calendar and help manage your availability.

Before you start

• You are logged in as a coach.
• You have a Google account with Google Calendar enabled.

Steps

1. 1

   Sign in as a coach

   Go to login

   Use your coach account credentials to access the dashboard.

   
2. 2

   Open Preferences

   Go to Preferences

   Click on your profile in the sidebar, then select Preferences to access your settings.
3. 3

   Find Calendar Integration

   Scroll to the Calendar Integration or Google Calendar section in your settings.

   
4. 4

   Click Connect Google Calendar

   Click the Connect Google Calendar button to begin the authorization process.
5. 5

   Authorize the connection

   Sign in with your Google account and grant the necessary permissions for calendar access.

   
6. 6

   Confirm the connection

   Once authorized, you'll be redirected back to the platform with your Google Calendar connected. Your calendar will now sync automatically.

   

What you'll accomplish

• Your Google Calendar is connected to the platform.
• Sessions automatically sync to your Google Calendar.
• Your calendar availability is used for scheduling.

What Gets Synced

Once connected, all your Gigpie tutoring sessions automatically appear as events on your Google Calendar. Each calendar event includes the session title, student name, session duration, and meeting link if you've added one. This means you can see your teaching schedule alongside your personal appointments in one unified calendar view.

The integration also reads your Google Calendar to determine when you're available for new sessions. If you block time on Google Calendar for personal appointments, meetings, or other commitments, Gigpie knows not to allow scheduling during those times. This prevents double-booking and helps you maintain a healthy work-life balance.

Managing Calendar Permissions

When you authorize the Google Calendar connection, you grant Gigpie permission to read your calendar events and write new events for your tutoring sessions. The platform only accesses calendar data necessary for scheduling and does not read the contents of your personal appointments or share your calendar information with anyone else.

You can disconnect your Google Calendar at any time from the same preferences page where you connected it. Disconnecting stops future sync activity but does not delete events that were already created. If you reconnect later, syncing resumes from that point forward.

Troubleshooting Common Issues

If sessions aren't appearing on your Google Calendar after connecting, try refreshing both the Gigpie platform and your Google Calendar. Calendar sync usually happens within a few minutes, but occasionally may take longer depending on Google's systems.

Make sure you're connecting the correct Google account, especially if you have multiple accounts. The calendar integration connects to whichever Google account you use during the authorization step. If you need to switch to a different Google account, disconnect the current connection and reconnect using your preferred account.

Some coaches report issues if they use Google Workspace accounts with restricted permissions. Check with your organization's IT administrator to ensure your account has permission to integrate with third-party applications. Most personal Google accounts and standard Workspace accounts work without any special configuration.

Related Guides

• How to update calendar availability - Manage your scheduling availability
• How to schedule a session - Book sessions with students
• How to add or change meeting link - Set video conference links