How to update your calendar schedule as a coach

Overview

Use this guide to update your calendar schedule. You will configure which days and times are open for tutoring appointments.

Before you start

• You are logged in as a coach.
• You have access to your schedule settings.

Why schedule management matters

Setting accurate open hours prevents conflicts and helps families book appointments at times you can actually teach. When parents or admins schedule, they only see time slots that match your open hours. Keeping this updated reduces back-and-forth communication and missed appointment issues.

How to set effective hours

Think about your regular weekly schedule including other commitments, energy levels throughout the day, and buffer time between appointments. Many coaches block out time in consistent weekly patterns, then use time off requests for specific dates they're unavailable. This creates predictable windows families can rely on.

Common patterns

Some coaches offer morning and evening hours to accommodate different student schedules. Others specialize in after-school hours when students are typically free. Consider your target students when setting open times: elementary students often need earlier slots, while high school students may prefer later appointments.

Steps

1. 1

   Navigate to My Schedule

   Go to My Schedule

   Open My Schedule from the navigation menu to view and manage your calendar.
2. 2

   Open Schedule Settings

   Click on the schedule tab or settings to configure your open time slots.
3. 3

   Drag to select open times

   Click and drag on the calendar grid to select open time blocks. Changes are saved automatically.

What you'll accomplish

• Your schedule is updated in the system.
• Parents can only book appointments during open hours.