Flexible Billing & Payments for Tutoring Businesses
Fixed-hour packages, subscriptions, and installment plans with automatic invoicing. Stripe integration, balance tracking, and seamless payment collection.
Getting paid shouldn't be the hardest part of running a tutoring business. Yet many education businesses struggle with manual invoicing, chasing payments, and reconciling what's owed. Gigpie's billing system handles all of this automatically.
Flexible Package Types
Gigpie supports the pricing models tutoring and coaching businesses actually use:
Fixed-Hour Packages
Sell bundles of sessions (e.g., "10-hour package for $500"). Gigpie automatically:
- Deducts hours as sessions are completed
- Notifies families when they're running low
- Prevents overbooking beyond available hours
Subscription Plans
For ongoing tutoring relationships, offer recurring billing:
- Weekly, bi-weekly, or monthly sessions
- Automatic payment collection
- Flexible session scheduling within the period
One-Time Sessions
Sometimes families just need a single session. Gigpie handles:
- Simple one-time booking and payment
- Optional conversion to packages later
- Clear pricing visible to families
Stripe Integration
Gigpie integrates directly with Stripe, the world's leading payment platform:
Why Stripe?
Stripe handles payment security, fraud prevention, and compliance so you don't have to. Your funds are deposited directly to your bank account.
Supported Payment Methods
- Credit and debit cards
- Bank transfers (ACH)
- Apple Pay and Google Pay
- Buy now, pay later options
Automatic Payment Collection
When a package is purchased or a subscription renews, payment is collected automatically. No more:
- Sending manual invoices
- Chasing overdue payments
- Reconciling spreadsheets
Balance Tracking
Every family has a real-time balance showing:
- Remaining package hours
- Upcoming payment dates
- Transaction history
- Receipts for tax purposes
Parents can view their balance anytime in the parent portal, reducing "how many hours do we have left?" questions.
For Your Business
Revenue Analytics
Track your business performance with real-time insights:
| Metric | What It Shows |
|---|---|
| Monthly revenue | Total collected this month |
| Package sales | New packages purchased |
| Revenue by coach | Who's driving the most revenue |
| Outstanding balances | What's owed to you |
Coach Payroll
Gigpie tracks coach earnings based on sessions delivered:
- Per-session or hourly rates
- Automatic calculation based on completed sessions
- Export payroll reports for your accounting system
Tax-Ready Reporting
Come tax time, export all the data you need:
- Revenue by period
- Transaction details
- Client payment history
- Coach compensation reports
How It Works
- Create packages - Define your pricing (e.g., "5 hours for $300")
- Families purchase - Secure checkout via Stripe
- Sessions deduct - Hours automatically tracked
- Get notified - Low balance alerts for upselling
- Repeat - Families can repurchase in one click
Frequently Asked Questions
What are the payment processing fees?
Stripe charges 2.9% + $0.30 per transaction. Gigpie's platform fee is separate and based on your plan (5% for Starter, 2.5% for Growth).
Can I offer payment plans?
Yes! You can split package payments into installments. Gigpie will automatically collect each payment on the scheduled date.
How do refunds work?
You can issue full or partial refunds through Gigpie. Refunds are processed through Stripe and typically appear in 5-10 business days.
Can I connect my existing Stripe account?
Absolutely. During setup, you'll connect your existing Stripe account or create a new one. All payouts go directly to your bank.
Ready to try this feature?
Start your free trial and see how Gigpie can transform your tutoring business.
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