Gigpie vs TutorBird: Which Tutoring Software Is Right for You?
Compare Gigpie and TutorBird with verified 2026 pricing and features: where TutorBird is cheaper, where Gigpie goes further, and how to choose.
TutorBird is mature, tutoring-focused software: scheduling with two-way Google Calendar sync, invoicing with Auto-Pay, a parent portal with self-service booking, and automated multi-tutor payroll, at $16.95 a month plus $4.95 per additional tutor as of August 2026. Gigpie covers that same tutoring core, then extends into the business around it: a CRM with campaigns and journey automations, an AI phone agent, a post-session feedback funnel that turns happy families into public reviews, and billing built around the family rather than the student, for a flat 2% of what you collect. Which one fits depends on whether you're buying tutoring software or replacing the stack around your tutoring business.
Quick Comparison
| Feature | Gigpie | TutorBird |
|---|---|---|
| Pricing model | Flat 2% of collections | $16.95/mo + $4.95/tutor |
| Cost before you have revenue | Free until you collect revenue | 30-day trial, then paid |
| Unlimited students | Yes | Yes |
| Online payments | Stripe | Stripe + PayPal |
| Auto-charge saved cards | Yes | Yes |
| ACH / pay by bank | Yes | Yes |
| Installment plan builder | Yes | Not documented |
| Google Calendar | Push + conflict check | Two-way sync |
| Outlook / Microsoft calendar | Yes | Partial |
| Parent portal (booking + bill pay) | Yes | Yes |
| Family billing account + sibling discounts | Yes | Yes |
| One hour balance shared across siblings | Yes | Unverified |
| Automated multi-tutor payroll | Yes | Yes |
| CRM with campaigns and journeys | Yes | No |
| AI phone agent for inbound calls | Yes | No |
| Post-session feedback and review funnel | Yes | Partial |
| Native mobile app | No | No |
| Phone support | No | Yes |
The TutorBird column reflects tutorbird.com's own pricing, integrations, payments, portal, multi-tutor, and contact pages as of August 2026. "Unverified" and "Not documented" mean TutorBird's public materials don't confirm the detail either way, so the table doesn't count those cells for either side.
Pricing: The Honest Math
Gigpie
Gigpie charges a flat 2% of what you collect. No seat fees, no student caps, no tiers, and nothing due until you collect revenue. Stripe's card processing fees are separate, the same way they would be on any platform.
TutorBird
TutorBird sells one plan: $16.95 per month for one tutor with unlimited students, plus $4.95 per month for each additional tutor or staff member, with a 30-day trial and a 90-day money-back guarantee (tutorbird.com/pricing, August 2026). You may find older comparisons, including an earlier version of this page, describing $29 to $99 tiers with student caps. Those numbers are wrong.
Break-even, three ways. A solo tutor collecting $3,000/month pays TutorBird $16.95 and Gigpie $60. A five-tutor center collecting $20,000/month pays TutorBird $36.75 ($16.95 + 4 × $4.95) and Gigpie $400. A twelve-tutor operation collecting $60,000/month pays TutorBird $71.40 and Gigpie $1,200. Gigpie's 2% is only the cheaper line item below roughly $850/month in collections for a solo, or about $1,840/month for a five-tutor team. Above that, TutorBird costs less.
Better to know that going in than find it on a spreadsheet later. If tutoring software is the only line item you're comparing, TutorBird wins on price at any healthy revenue level. Gigpie's 2% is priced against a wider set of line items: the email marketing tool, the missed-call problem, the review-collection tool, the payroll spreadsheet, and the admin hours that hold them together. If you don't need those, don't pay 2% for them.
What TutorBird Does Well
Credit where it's due, all verified on TutorBird's own site as of August 2026. Its Google Calendar and iCalendar sync is genuinely two-way: lessons flow to a tutor's personal calendar and personal events flow back, preventing double-booking. Auto-Pay charges a family's saved card the moment an invoice goes out, with overdue reminders and late fees. The student portal handles self-service booking, online bill pay, homework submission with file uploads, and admin-approved tutor reviews. Multi-tutor payroll is calculated automatically as a flat hourly rate or a percentage of tutor-generated revenue, and each tutor gets their own login. There's phone support in the US/Canada, UK, and internationally, Monday to Friday. The one gap: no native mobile app. TutorBird is a responsive web app, and its help center walks users through adding it to a phone home screen. Gigpie works exactly the same way, so call that row a tie.
Where Gigpie Goes Further
Gigpie's billing unit is the family, by architecture. A package belongs to the household, and any student in it draws from the same hour balance, so a parent gets one answer to the balance question even when two siblings see two different tutors. TutorBird has a Family Account for consolidated billing and supports sibling discounts, but whether one package's hours can be shared across siblings isn't documented publicly, so we won't claim they can't. What we can say: in Gigpie there is nothing to configure, because every package already works this way.
The bigger difference is scope. Gigpie includes a CRM with lead capture from external forms and ads, a pipeline board, and a unified inbox that threads email, SMS, and calls together. Campaigns cover both one-off broadcasts and multi-step journey automations. An AI phone agent can handle inbound calls and leave you the recording and transcript, and a text from an unknown number automatically becomes a lead. After every completed session, families get a feedback request, and the reputation report funnels your 4- and 5-star responses toward Google, Trustpilot, and Thumbtack review links. None of this appears anywhere in TutorBird's documented feature set as of August 2026, because TutorBird isn't trying to be this. It's tutoring software, and good at it.
One honest caveat in the other direction: Gigpie pushes sessions to Google and Outlook calendars and checks for conflicts at booking time, but it doesn't continuously watch for edits made directly in your external calendar. TutorBird's two-way sync does. If calendar sync is your deciding feature, TutorBird's is stronger.
Verdict by Use Case
Solo tutor, 15 students, about $3,000/month
TutorBird. Gigpie's CRM, payroll runs, and family architecture don't earn their 2% when it's just you, and $16.95 flat is hard to argue with. We'd rather say that plainly than collect $60 a month from someone the product isn't built for.
Growing center, five tutors, packages and families, about $20,000/month
It depends on what you're actually running. If you need scheduling, billing, portal, and payroll for a tutoring operation, TutorBird covers it for $36.75 a month and Gigpie can't beat that price. If you're also duct-taping together an email tool, missing inbound calls, chasing reviews by hand, and reconciling payroll in a spreadsheet, Gigpie replaces that stack for $400 a month, and the comparison stops being software-versus-software.
Agency running real acquisition: ads, campaigns, inbound calls
Gigpie. Leads from your forms and ad campaigns land in a pipeline, journeys nurture them, the AI phone agent catches calls you'd miss mid-session, and the feedback funnel compounds your review count month over month. TutorBird has nothing documented in this territory as of August 2026.
Migrating From TutorBird
TutorBird doesn't publicly document a self-service data export, though third-party migration tools advertise importing TutorBird CSVs, which suggests your data can come out. Before committing in either direction, call TutorBird's support line and confirm exactly what you can export.
On the Gigpie side, there is no TutorBird-specific importer today, so a TutorBird migration means re-entering your families, packages with remaining hours, and schedules by hand. One screen handles a family, its package, and a coach assignment together, which keeps the re-entry moving, but the clock still runs longer the bigger your roster gets. Session history and past invoices stay behind in TutorBird either way.
Frequently Asked Questions
Is TutorBird cheaper than Gigpie?
Usually, yes. TutorBird costs $16.95/month plus $4.95 per additional tutor as of August 2026, while Gigpie charges 2% of collections. A five-tutor center collecting $20,000/month pays TutorBird $36.75 and Gigpie $400. Gigpie only wins on raw price below roughly $850 to $1,840 in monthly collections, depending on team size. You choose Gigpie for scope, not price.
Does TutorBird have calendar sync?
Yes. TutorBird advertises two-way sync with Google Calendar and iCalendar on its integrations page as of August 2026. Gigpie pushes sessions to Google and Outlook calendars and checks for conflicts at booking time, but doesn't continuously monitor for edits made in the external calendar.
Does TutorBird automate payment collection?
Yes. TutorBird integrates Stripe and PayPal, and its Auto-Pay feature charges a family's saved card as soon as an invoice is emailed, with automated overdue reminders and late fees. Older comparisons describing TutorBird billing as manual are wrong as of August 2026.
Does TutorBird have a real parent portal?
Yes. TutorBird's portal supports self-service booking, online bill pay via Stripe or PayPal, homework submission with file uploads, and admin-approved tutor reviews. Gigpie's portal adds a family-wide view: every child's sessions, every package balance, and every payment plan under one login.
Does either platform have a native mobile app?
No. Both are responsive web apps. TutorBird's help center points users to add the web app to their phone's home screen, and Gigpie works the same way in any mobile browser.
How does each platform handle a family with several kids?
TutorBird has a Family Account for consolidated billing and supports sibling discounts; whether package hours can be shared across siblings isn't publicly documented. In Gigpie, every package belongs to the family, so any student in the household draws from the same hour balance automatically.
Does TutorBird limit how many students I can have?
No. TutorBird's single plan includes unlimited students as of August 2026. You pay per tutor or staff seat, not per student. Comparisons citing 30, 100, or 300 student caps don't match TutorBird's current published pricing.
What does Gigpie include that TutorBird doesn't?
A CRM with lead capture from forms and ads, a pipeline board, a unified inbox for email, SMS, and calls, broadcast and journey email campaigns, an AI phone agent for inbound calls, and a post-session feedback funnel that routes happy families to Google, Trustpilot, and Thumbtack. None of these appear in TutorBird's documented features as of August 2026.
How do I migrate from TutorBird to Gigpie?
Manually, today. TutorBird doesn't publicly document a self-service export, so confirm with their support what you can get out. In Gigpie you re-enter families, packages with remaining balances, and schedules; session history and old invoices stay in TutorBird.
Which is better for a solo tutor?
TutorBird. At $16.95/month with unlimited students, it covers scheduling, invoicing, and a portal without taking a percentage of your revenue. Most of what Gigpie charges 2% for, like CRM, payroll runs, and family-level billing, doesn't add value for a one-person operation.
Is Gigpie's 2% charged on top of Stripe fees?
Yes. Card processing fees are separate on both platforms; TutorBird users accepting cards through Stripe or PayPal pay processing fees too. The 2% is Gigpie's only platform fee: no seat fees, no per-student pricing, and nothing due until you collect revenue.
What support does each company offer?
TutorBird offers phone support in the US/Canada, UK, and internationally, Monday to Friday 9am to 4:30pm ET, plus email and a help center, as of August 2026. Gigpie offers email support. That row goes to TutorBird.
Does TutorBird handle payroll for multiple tutors?
Yes, automatically: pay can be calculated as a flat hourly rate or a percentage of tutor-generated revenue, with per-tutor logins. Gigpie runs payroll in pay groups with an approval step, then exports CSVs, including a Justworks timecard, for your payroll processor; it doesn't transfer money to tutors itself.
Try Gigpie free until you collect revenue
One system for scheduling, family billing, CRM, and payroll, at a flat 2% of collections. Keep it only if it replaces more than it costs.
Get started freeRelated Resources
- Family Management - How one package serves a whole household, and what a shared hour balance changes for billing.
- Educator Payroll - Pay groups, payroll runs, and the processor export, including why solo tutors don't need any of it.
- TutorBird Alternatives - Four more picks, for teams the per-tutor fee doesn't fit either.