Music School Management Software

Running a music school involves unique challenges: coordinating multiple instruments, managing recital schedules, tracking practice logs, and keeping parents engaged in their child's musical journey. Gigpie was designed to handle these complexities.

The Music School Challenge

Music schools face operational needs that generic software can't handle:

• Multi-instrument coordination - Piano, guitar, voice, drums, and more
• Varying lesson lengths - 30-minute, 45-minute, and 60-minute sessions
• Skill progression - From beginner books to advanced pieces
• Recital management - Semi-annual performances with rehearsals
• Practice accountability - Tracking home practice between lessons
• Family logistics - Siblings taking different instruments

How Gigpie Helps Music Schools

Multi-Instrument Scheduling

Each instructor has expertise in specific instruments:

For instructors:

• Set availability per instrument
• Different rates for different instruments
• Block time for performance preparation
• View schedule by instrument or day

For the school:

• Match students to right instructor
• Balance workload across teaching staff
• Prevent double-bookings
• Optimize room usage

Flexible Lesson Lengths

Music lessons aren't one-size-fits-all:

Gigpie handles:

• Variable lesson durations
• Different pricing per length
• Automatic scheduling buffers
• Flexible package structures

Student Progress Tracking

After each lesson, instructors can log:

• Pieces studied during the lesson
• Technical exercises practiced
• Assignment for next week
• Practice recommendations
• Progress toward recital readiness

Parents see this in real-time through the portal.

Family Management

Music school families often have unique patterns:

• Multiple students: Three siblings taking piano, guitar, and voice
• Shared lesson times: Back-to-back scheduling for convenience
• Split packages: One payment covering multiple students
• Group lessons: Some students in ensemble or theory classes

Gigpie's family hub tracks all of this in one place.

Recital & Performance Management

Planning Events

Gigpie helps coordinate:

• Recital date and venue booking
• Student performance assignments
• Rehearsal schedule
• Family notification and RSVP tracking

Performance Preparation

Track each student's recital readiness:

• Piece selection and approval
• Practice milestones
• Rehearsal attendance
• Performance-day notes

Post-Recital Follow-up

After the event:

• Share performance videos or photos
• Collect feedback from families
• Track attendance for billing purposes
• Schedule post-recital lessons

For Music School Owners

Revenue Management

See your school's financial health:

• Revenue by instrument
• Most profitable instructors
• Package utilization rates
• Seasonal trends (summer slumps, back-to-school spikes)

Instructor Coordination

Manage your teaching staff:

Room & Resource Scheduling

If you have a physical location:

• Assign rooms to instructors
• Track instrument usage
• Prevent room conflicts
• Optimize space utilization

For Music Teachers

Instructors get tools designed for music education:

Lesson Prep

Before each lesson, see:

• Student's current repertoire
• Last week's assignment
• Practice log (if tracked)
• Parent notes or questions
• Upcoming recital deadline

Post-Lesson Notes

Quick logging:

• What was covered
• New assignments
• Practice schedule for the week
• Progress observations
• Technique to work on

Earnings Dashboard

Track your income:

• Lessons taught this week/month
• Upcoming schedule
• Cancellation impact
• Historical earnings trends

For Parents

The parent portal gives families:

Real-Time Visibility

• All lessons scheduled (across all children)
• Remaining package balance
• What each child is currently learning
• Practice assignments
• Next recital piece

Self-Service Actions

Parents can:

• Book makeup lessons
• Request schedule changes
• Purchase lesson packages
• Update contact information
• Track multiple children from one login

Progress Celebration

See their child's musical journey:

• Session notes from every lesson
• Pieces mastered over time
• Recital history
• Teacher feedback

Common Music School Use Cases

Solo Private Practice

A piano teacher working from home:

• Teach 20-30 students per week
• Offer 30 and 60-minute lessons
• Host bi-annual recitals
• Use Gigpie to handle all scheduling and payments

Multi-Instructor School

A music school with 5-8 teachers:

• Piano, guitar, voice, drums, violin
• Shared studio space
• 100+ active students
• Administrative staff managing operations

Hybrid Model

Online and in-person lessons:

• Some students meet virtually
• Others come to the studio
• Same instructor teaches both ways
• Gigpie handles scheduling regardless of location

Getting Started with Gigpie

Initial Setup

1. Add instructors with their instruments and availability
2. Create packages for different lesson lengths and instruments
3. Import students with their current instrument and level
4. Set up first lessons and invite families to the portal

Migration from Spreadsheets

Many music schools start with:

• Excel or Google Sheets for scheduling
• Venmo or checks for payments
• Email for lesson reminders
• Text messages for updates

Gigpie consolidates all of this into one system.

Timeline

Most music schools are fully operational on Gigpie within:

• Day 1: Account setup and instructor onboarding
• Day 2-3: Student import and package creation
• Day 4-5: Testing with a few families
• Week 2: Full rollout to all students

Pricing for Music Schools

Music schools typically fall into:

Starter Plan (5% fee):

• Solo teachers or small schools
• Up to 5 instructors
• All core features

Growth Plan (2.5% fee):

• Larger schools
• Unlimited instructors
• Priority support
• Launch success manager

Example: A school processing $15,000/month in lesson payments would pay $375/month on the Growth plan.

Real Results

Music schools using Gigpie report:

• 50% reduction in missed lessons (better reminders)
• 30% faster payment collection
• 10+ hours/week saved on admin
• Higher parent satisfaction with portal access

Frequently Asked Questions