Test Prep Business Software

Test prep is a unique niche in tutoring. Unlike ongoing academic support, test prep is goal-driven, time-constrained, and results-focused. Students need to hit a specific score by a specific date. Gigpie handles the unique workflows of test prep businesses.

The Test Prep Difference

Test prep businesses have needs that general tutoring software doesn't address:

Time-Sensitive Goals

• Target test date determines everything
• Practice test schedule must be tracked
• Score progression toward goal
• Content coverage before test day
• Study plan adherence monitoring

Intensive Programs

• Summer bootcamps (3-4 hours/day for weeks)
• Weekend workshops (full Saturday sessions)
• Crash courses (last 2 weeks before test)
• Group classes with individual follow-up
• Hybrid programs (class + private tutoring)

Score-Based Pricing

Unlike hourly tutoring, test prep often uses:

• Tiered pricing by target score increase
• Results guarantees ("improve 100 points or your money back")
• Comprehensive packages (20-40 hours is common)
• Premium pricing for short timelines

How Gigpie Supports Test Prep

Goal-Oriented Tracking

Set clear objectives for each student:

Initial data:

• Baseline score (diagnostic test)
• Target score
• Test date
• Current strengths/weaknesses
• Subject subscores

Progress tracking:

• Practice test scores over time
• Score projection toward goal
• Weeks until test date
• Sessions remaining in package
• Pace vs. goal

Practice Test Management

Central to test prep success:

Schedule practice tests:

• Full-length tests every 2-3 weeks
• Section tests for focused practice
• Timed vs. untimed
• Official vs. third-party tests

Score tracking:

Insights:

• Which sections improving fastest
• Plateaus that need attention
• Projected final score
• Confidence level for test day

Content Coverage Planning

Test prep has defined content:

SAT/ACT topics to cover:

• Algebra and functions
• Geometry and trigonometry
• Statistics and probability
• Reading comprehension strategies
• Grammar and usage rules
• Essay structure (if applicable)

Track progress:

• Topics covered each session
• Student mastery level
• Areas needing review
• Strategic focus for remaining time

Intensive Session Scheduling

Handle non-standard formats:

Bootcamp programs:

• 3-hour daily sessions for 2 weeks
• Morning or afternoon blocks
• Weekend intensives
• Multi-day workshops

Flexible scheduling:

• Variable session lengths (90 min, 2 hours, 3 hours)
• Group + individual combos
• Online + in-person options
• Crash course scheduling

Package Structure for Test Prep

Common test prep packages:

Starter Package:

• 10 hours
• Basic score improvement (50-100 points)
• $800-1,200

Standard Package:

• 20 hours
• Significant improvement (100-150 points)
• $1,500-2,500

Intensive Package:

• 30-40 hours
• Maximum improvement (150-200+ points)
• $2,500-4,500

Bootcamp:

• 30 hours over 2 weeks
• Comprehensive review
• $2,000-3,500

Gigpie handles:

• Multiple package types simultaneously
• Different pricing per package tier
• Time-limited validity ("use by test date")
• Rollover hours to retake if needed

For Test Prep Companies

Student Performance Dashboard

See all students' progress:

• Score trajectories
• Students on track vs. struggling
• Average score improvement
• Success rate toward goals
• Students nearing test date

Resource Allocation

Optimize tutor assignments:

• Match tutors to student needs (math-focused vs. reading-focused)
• Balance workload during busy seasons
• Schedule group classes efficiently
• Coordinate intensive programs

Financial Forecasting

Test prep is seasonal:

Peak seasons:

• Spring (April-May for SAT/ACT)
• Summer (June-August for early testing)
• Fall (September-October for fall tests)

Planning tools:

• Revenue projections by month
• Capacity planning for bootcamps
• Tutor availability during peaks
• Package expiration tracking

For Test Prep Tutors

Student Prep Status

Before each session, see:

• Last practice test scores
• Topics covered previously
• Weaknesses to target
• Test date countdown
• Student's anxiety level (from notes)

Session Documentation

After each session:

• Content covered
• Practice problems worked
• Student understanding
• Homework assigned
• Confidence assessment

Score Goal Tracking

Visualize progress:

• Starting vs. current vs. goal score
• Improvement rate
• Projected final score
• Likelihood of hitting target

For Students and Parents

Progress Portal

Students and parents see:

Score progression:

• Chart showing improvement over time
• Comparison to goal
• Areas of strength and weakness

Study plan:

• Upcoming sessions
• Practice test schedule
• Homework assignments
• Countdown to test date

Materials:

• Practice test links
• Study resources shared by tutor
• Score reports uploaded

Common Test Prep Scenarios

SAT/ACT Bootcamp

Structure:

• 2 weeks, Monday-Friday
• 3 hours per day
• 30 total hours

Gigpie handles:

• Bulk scheduling (15 sessions at once)
• Group class management
• Daily attendance tracking
• Progress notes each day

Long-Term Prep

Structure:

• 6 months before test
• Weekly sessions
• 24 total sessions

Gigpie handles:

• Regular weekly scheduling
• Practice test milestones
• Gradual score improvement tracking
• Parent progress updates

Hybrid Program

Structure:

• Weekly group class (2 hours)
• Bi-weekly private tutoring (1 hour)
• 3 months of prep

Gigpie handles:

• Mixed session types
• Different pricing for group vs. private
• Coordinated scheduling
• Unified progress view

Last-Minute Crash Course

Structure:

• 2 weeks before test
• 10 intensive hours
• Focus on weak areas

Gigpie handles:

• Rapid scheduling
• Priority tutor availability
• Strategic session planning
• Score projection updates

Test Date Management

Countdown Features

Visibility:

• Days until test on student dashboard
• Weeks remaining in tutor view
• Package expiration tied to test date

Automation:

• Reminders as test approaches
• Package alerts ("expires on test date")
• Final session coordination

Post-Test Follow-Up

After the test:

Track actual results:

• Final score achieved
• Comparison to projections
• Score improvement from baseline
• Student satisfaction

Retake planning:

• If score wasn't sufficient
• Roll over unused hours
• Create retake study plan
• Schedule next round

Group Classes

Test prep often includes group components:

Class Management

• Roster tracking
• Attendance logging
• Shared materials
• Group progress

Hybrid Pricing

• Group class rate ($40/student/hour)
• Private tutoring rate ($100/hour)
• Package combines both
• Separate hour tracking

Communication

• Class announcements
• Group homework assignments
• Individual feedback after class
• Parent updates on group progress

Results Tracking

Score Improvement Analytics

Across all students:

• Average score improvement
• Percentage hitting target scores
• Time to goal (hours of tutoring)
• Success rate by package type
• Tutor effectiveness

Marketing Material

Use anonymized data for:

• "Average improvement: 140 points"
• "85% of students hit their goal score"
• "Trusted by 500+ families"
• Success stories and testimonials

Integration with Testing

Official Test Registration

Help students with:

• Test date selection
• Registration deadlines
• Fee waiver applications
• Accommodations requests

Track in system:

• Student's registered test date
• Confirmation number
• Test center location

Score Reporting

Once scores are released:

• Students upload official scores
• Compare to practice tests
• Celebrate success
• Analyze any surprises

Pricing Strategy for Test Prep

Package-Based Pricing

Why it works:

• Families want comprehensive prep
• One-time purchase reduces friction
• Upfront payment improves cash flow
• Commitment drives results

Example tiers:

Score Guarantee Programs

Some companies offer:

Structure:

• "Improve 100 points or free retake"
• Requires attendance at all sessions
• Completion of all practice tests
• Homework compliance

Gigpie tracks:

• Attendance requirement met
• Practice tests completed
• Homework submission
• Guarantee eligibility

Frequently Asked Questions