Tutoring Center Management Software
Run your tutoring center more efficiently with Gigpie. Manage multiple subjects, track student progress across tutors, and streamline operations for in-person or online centers.
Tutoring centers face unique operational challenges. You're juggling multiple subjects, coordinating teams of tutors, managing family relationships, and trying to grow your business—all while delivering excellent instruction. Gigpie was built to handle this complexity.
The Tutoring Center Challenge
Running a tutoring center means managing:
- Multiple subjects with different tutors and skill requirements
- Diverse student needs from elementary to test prep
- Family relationships with parents, students, and sometimes schools
- Tutor schedules that change weekly
- Package balances across many active families
- Progress tracking so everyone knows how students are doing
Spreadsheets and generic tools weren't designed for this. Gigpie was.
How Gigpie Helps Tutoring Centers
Multi-Subject Scheduling
Assign tutors based on subject expertise and student preferences—Gigpie suggests the best match automatically.
When a family needs math help on Tuesdays and writing help on Thursdays, Gigpie coordinates:
- Different tutors for different subjects
- Consistent scheduling across the week
- Automatic reminders for every session
Family Management Hub
Each family gets a complete profile:
- All students in the household
- Learning goals for each student
- Package balances and payment history
- Notes from every tutor interaction
When a new tutor works with a student, they have full context from day one.
Tutor Coordination
Your tutors are the heart of your center. Gigpie helps them succeed:
| For Tutors | For Administrators |
|---|---|
| Personal dashboard with daily schedule | Bird's eye view of all sessions |
| Student goals and notes before each session | Tutor utilization and workload |
| One-click session completion | Performance and attendance tracking |
| Earnings tracking | Payroll reports ready to export |
Student Progress Tracking
Parents want to know their child is improving. Tutors want to build on previous sessions. Gigpie connects the dots:
- Session notes that tutors complete after each session
- Progress visibility for parents in the portal
- History view showing the full tutoring journey
For In-Person and Online Centers
Whether you run a brick-and-mortar center, online-only tutoring, or a hybrid model, Gigpie adapts:
In-Person Centers
- Room/location assignments for sessions
- Walk-in availability management
- Print schedules for tutors
Online Centers
- Time zone handling for remote students
- Video call link integration
- Screen sharing for homework help
Hybrid Operations
- Same student might have in-person and online sessions
- Tutors can work from the center or remotely
- Unified scheduling regardless of location
Real Results for Tutoring Centers
Education businesses using Gigpie report:
- 40% less time spent on scheduling
- 80% reduction in no-shows with automatic reminders
- Faster payments with automatic collection
- Happier families with self-service portal access
Getting Started
Migrating to Gigpie is straightforward:
- Import families - We help you migrate existing student data
- Set up packages - Recreate your pricing in minutes
- Invite tutors - They get personalized login access
- Go live - Start scheduling and tracking
Most tutoring centers are fully operational on Gigpie within two weeks.
Frequently Asked Questions
Can I manage multiple locations?
Yes! Each location can have its own tutors and schedules while you maintain oversight of the entire operation from one dashboard.
How do I handle different hourly rates for different subjects?
Create separate packages or services for each subject. You might have 'Math Tutoring - 10 hours' and 'Test Prep - 10 hours' at different price points.
Can parents see their child's progress notes?
Absolutely. Parents access the portal and see all session notes, goals, and progress updates from tutors.
What if a tutor can only teach certain grade levels?
Tutor profiles include their specialties and qualifications. When matching students, you'll only see appropriate tutors.
Ready to transform your business?
Join other education businesses that have streamlined their operations with Gigpie.
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